Parent and Outreach Services

Hours of Operation

Monday 7 a.m. - 5 p.m.
Tuesday 7 a.m. - 5 p.m.
Wednesday 7 a.m. - 5 p.m.
Thursday 7 a.m. - 5 p.m.
Friday By Appointment
Saturday Closed
Sunday Closed

Contact

301 C Street
Bldg. 1105
Google Map

Handicap Accessible

Tel:
+(928)328-3119

Military DSN Tel:
(312)899-3119

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Outreach Services is the umbrella program for a multitude of patron services, including the Parent Central services Office, Kids-on-Site Care, Volunteer Child Care in Unit Setting (VCCUS), Multidisciplinary Inclusion Action Team (MIAT), CYS Services Parents’ Advisory Board (PAB), Parent Education, and Special Facility Openings.

 

You take care of business without coming in! With Webtrac, you can start new registrations, schedule registration and hourly care appointments, update household information, request child care, upload documents, make payments on your monthly childcare fees, print receipts and tax statements or sign up for advertised SKIESUnlimited classes, Youth Sports or special activities.

 

Welcome

Parent and Outreach Services is your gateway to Child and Youth Services programs. We support Family readiness and well-being by helping you balance military requirements and parental responsibilities.

 

* Here are the programs offered at most installations:

  • Parent Central Services (formerly Central Enrollment)
  • Kids at Home
  • Parents on Site
  • Kids on Site!
  • School of Knowledge, Inspiration, Exploration, and Skills (SKIESUnlimited)
  • CYSitters
  • Parent Liaison Services
  • Community Liaison Services 

 

* Not all programs are offered at every garrison. Please check with your local CYS office to verify program availability.

At Yuma Proving Ground Child, Youth & School Services (CYSS), we know you entrust to us that which you hold most dear: your children. That’s a commitment we don’t take lightly, and we strive every day to earn, and to keep, your confidence. 

Our Child, Youth & School Services (CYSS), is committed to serving the unique needs of Yuma Proving Ground families through a variety of programs designed for children ages six-weeks through 18 years. All services are based on the growth and development of your child, and meet both US Army and national standards. 

Our Child, Youth & School Services programs are designed to help your children develop within themselves a positive self-concept that will serve them well as they become productive adults. We strive to do this by offering a safe, healthy, and stimulating environment where children and youth feel accepted and respected for being the unique person they are.

CYS Registration

Registering Your Child in CYS

The first step to participating in CYS programs and activities is registration. Start your CYS registration by gathering up the needed paperwork with Webtrac online services, then finish up in person at Parent Central Services.

 

We’ll verify your eligibility (based on the sponsor’s status) at registration.

You’ll need your ID card and the following items to complete your registration:

 

  • Kids age – 0-12 years
    • CYS Health Screening Tool, DA 7625-1, Tool 1 or DA 7725
    • Child Health Assessment - complete Parts A, B & C or Part A + school physical (due within 30 days of registration)
    • Family Care Plan for single/dual military only (due within 30 days of registration)
  • 6th grade – 12th grade:
    • CYS Teen Self  Registration Form
    • CYS Health Screening Tool, DA 7625-1, Tool 1 or DA 7725 (complete only if physician documented special needs)

 

After CYS registration, most of your information follows you from post to post, so you don’t have to start from scratch after each new PCS move.

 

Once your registration is complete, you can enroll in programs like these: Child Development Centers (CDC), Family Child Care (FCC), School Age Centers (SAC), Kids on Site (KOS), Camps (Summer Camp and Before School Supervision), SKIESUnlimited, and Youth Sports. You’ll need to complete the listed forms for the program in which you are enrolling, available on WebTrac or in person at CYS Parent Central Services:

 

  • Child Care (including Child Development Centers, Family Child Care and School Age Center)
    • Application for Department of Defense Child Care Fees, DD 2652 (not applicable to hourly care)
    • USDA Income Eligibility Form
    • Current immunization record (up to five year olds, and school age kids not enrolled in public school)
    • CYS Health Screening Tool, DA 7625-1, Tool 1 or DA 7725
    • Child Health Assessment (complete Parts A, B & C or Part A + school physical), due within 30 days of registration
    • Current immunization record (up to five year olds, and school age kids not enrolled in public school)

 

  • Kids on Site
    • CYS Health Screening Tool, DA 7625-1, Tool 1 or DA 7725
    • Child Health Assessment (complete Parts A, B & C or Part A + school physical), due within 30 days of registration
    • Current immunization record (up to five year olds, and school age kids not enrolled in public school)

 

  • Summer Camp (before 1pm) or Before School Supervision
    • Application for Department of Defense Child Care Fees, DD 2652
    • CYS Health Screening Tool: DA 7625-1, Tool 1 or DA 7725 (if identified during the registration process)

 

  • SKIESUnlimited
    • CYS Health Screening Tool: DA 7625-1, Tool 1 or DA 7725

 

  • Youth Sports
    • CYS Health Screening Tool: DA 7625-1, Tool 1 or DA 7725
    • Health Assessment/Sports Physical (complete Parts A, B & C). Due before participation in all sports activities

 

We may also require a Medical Action Plan (MAP) if your child/youth is diagnosed with allergies, diabetes, asthma/respiratory, seizures that require any rescue medications, or other conditions noted by Multi-disciplinary Inclusion Action Team (MIAT).

 

 

Parent Orientation

Once you’re registered with CYS and enrolled in a program, Parent Central Services schedules appointments to acquaint parents with their child’s program. These sessions are an important part of the enrollment process and are offered at times convenient to parents. Orientation highlights include:

  • Facility tour
  • Orientation of our programs and spaces
  • Review of rules of conduct and procedures
  • Opportunity to meet staff, care providers and key volunteers
  • Chance to complete required forms
  • Parent participation

Parent Central Services is located at Bldg 1105. Please call the registration desk at (928)328-3119 or (928)328-3339 for information and appointments.

Get on the Childcare Wait List (MilitaryChildCare.com)

Requesting care is a snap with MilitaryChildCare.com.

Military Child Care (MCC) is a Department of Defense website for military families seeking child care. This single online gateway enables families to search for and request care, manage their requests and update their profiles online. Once you create an account, you can start requesting care.

STEP 1: CREATE ACCOUNT

Go to MilitaryChildCare.com to create an account containing information about your family, or to login using an existing username and password.

STEP 2: SEARCH AND REQUEST CARE

Search the system for the child care options that best fit your needs and submit your request for care.

STEP 3: MANAGE MY REQUESTS

You can manage your requests for care from anywhere in the world.

STEP 4: UPDATE MY PROFILE

Keep your My Profile page up-to-date with important information.

Will I get a Wait List number or an indication of how long will it be?

Militarychildcare.com will provide you with an anticipated placement time for child care when you request care.

Child Care Fees

According to public law, child care fees military-wide are based on Total Family Income (TFI), which is how much the parents make. (Fees are based on TFI and apply to children who attend on a regular basis. Parents are mandated by public law to pay their share of the cost of child care. Section 1793 of title 10, United States Code, requires that DoD prescribe uniform fee regulations for military child development programs.)

Parent fees are determined during the enrollment process prior to enrolling in a regularly scheduled Child Development Center (CDC), Family Child Care Home (FCC), School Age Care (SAC) or Youth Programs operating before 1300 hours and annually thereafter. 

WebTrac offers easy bill payment, tax forms, receipts, class sign-ups and other convenient options. Payments for childcare can also be made at any CYS Child Development Center, School Age Center, and Parent Central Services (PCS).

Children with Special Medical Needs

We love our kids with special needs – and make every effort to include them in CYS activities and programs.

To do that, every installation convenes a Multi-disciplinary Inclusion Action Team (MIAT), which explores child care and youth supervision options for children and youth with special needs, including life-threatening conditions, functional limitations and diagnosed behavioral/psychological conditions.

The MIAT recommends child care and youth placement. It also determines reasonable accommodations and availability of services to support a child/youth’s special needs.

The MIAT includes parent(s), CYS Coordinator, Outreach Services Director, Army Public Health Nurse (APHN), and Exceptional Family Member Program (EFMP) manager.

For Kids

Military Kids Connect is a DoD program to help connect military kids with each other and with the resources they need to cope with military life.

What is Multidisciplinary Inclusion Action Team (MIAT)?

The Multidisciplinary Inclusion Action Team (MIAT) is a multidisciplinary team established to ensure the most appropriate placement of children with special needs. The team meets to review any new applications that indicate any possible special needs to review concerns regarding children already placed in Child and Youth Services (CYS) programs.

Who may be referred to the MIAT?
Any child who has a special need is eligible to use CYS. Categories of eligibility include: children of contractors, civilians, employees, active duty military, and military retirees.

Children who have:

  • asthma
  • attention deficit disorder
  • diabetes
  • autism
  • epilepsy
  • down's syndrome
  • seizure disorders
  • physically challenged
  • learning disabilities
  • sensory impairment (hearing/vision)
  • developmental delays
  • speech/language impairment


Who are MIAT members?
Exceptional Family Member Program Managers, Army Public Health Nurses, Child and Youth Training and Curriculum Specialists, CYS Coordinators/Program Directors/Trainers, and Appropriate Experts Parents/Sponsors/Guardians.

May I be present when my child is reviewed?
Yes! It is mandatory that a least one parent or legal guardian attend. According to the EFMP regulation (AF 608-75, 22 Nov 2006) children will not be able to start in any CYS program until the review is completed. You will be informed of the date, time, and location of your MIAT meeting. In order to assist the team, you may be asked to bring specific information such as:

Medical documentation detailing developmental delays, illnesses, the severity of allergies (exposure, reactions, and treatments), prescription medications, and your expectations of services to be provided by the CYS staff and Educational and Developmental Intervention Program. The review will cover developmental evaluations, services provided etc.

Normally, a MIAT review will take between a half-hour to 45 minutes. A MIAT review needs to be held only once a year unless there are changes in the child's special needs, i.e. medications, treatment, diagnosis, etc.

If I am not happy with my child's placement in childcare programs, may I request another meeting?
Certainly! The team reconvenes if a child's needs change, if the parents desire a different program placement, or if a child seems to be experiencing difficulties in the current placement. Parents may request a MIAT meeting at any time. Contact the Exceptional Family Member Program Manager.

Are providers trained to care for my child's need?
All CYS providers are trained and experienced to meet the needs of children with special needs. If your child presents a situation new to the staff, they will receive specialized training before your child is entrusted to their care.

When does MIAT meet?
The MIAT meets as needed. Call the Exceptional Family Member Program Manager for dates and locations. 

Parent Participation

CYS needs parents, too! Want to get engaged with CYS? Here are some ways.

Parent Volunteers: Throughout the year, we need parents to help out with activities. The Parent Participation Program encourages parents to volunteer with CYS, assisting with special events and activities (like field trips, holiday events, and special curriculum programs), small group activities, and special projects (such as playground improvement, procurement of equipment, and administrative aid). Parent Participation Program volunteers can take advantage of reduced child care fees for regularly scheduled programs, too.

Parent Education: Want resources to help raise healthy children? Join us for a variety of parental education classes to enhance parenting skills.

Parent Advisory Council: If you’re interested in a leadership role, look into the Parent Advisory Board, which meets quarterly to discuss ways to enhance Child and Youth Programs.

Enrichment Programs

Don’t need childcare? We offer enrichment programs, too!

Here are some of our most popular on-post activities:

     Kids On Site! provides short-term hourly child care to parents attending on-post meetings or functions in the same or adjacent building.

     Parents on Site offers support services for parent co-ops, infant/toddler playgroups, and short-term care in unit settings by Family members in another unit or organization.

     CYSitters offers formal training for teens from adults who provide short term hourly child care for Families in their own homes. The training covers the skills needed to safely and appropriately care for children, including first aid and CPR, program activities, and the “business” of babysitting.

     School of Knowledge, Inspiration, Exploration and Skills (SKIESUnlimited) includes a range of out-of-school classes in areas like music, dance, martial arts, gymnastics, technology, life skills, SAT prep and athletic experiences. 

     Deployment Support Services provides special options for eligible Army Service members, including deployed Soldiers, dependents of Army Fallen Warriors, and Army Wounded Warriors assigned to a Wounded Warrior Unit. If you’re deploying, contact your local Parent Central Services Office or your child’s program.

PCS'ing and Relocating

Transition of Child Records
 

Parent Central Services provides Army-wide transition assistance such as Global Data Transfer (GDT) of child records and accepts projected registrations for continued services. The system is designed to streamline the relocation process for military and civilian families. Standard data elements (such as names, birthdates, child health records, etc.) should follow each Family to their new duty assignments and make the local CYS registration procedure faster and easier.

Importing and exporting data for relocating families is part of the regular CYS in-and out-processing protocol.

Frequently Asked Questions

* What services does CYS provide?

·         Full-day child care

·         Part-day preschool

·         Youth Sports

·         Kids on Site

·         Seasonal Camps            

·         SKIESUnlimited   

·         Open recreation for teens

·         Hourly care

·         Strong Beginnings Pre-K program

·         Recreational classes

·         Before/after-school programs

 * Not all programs are offered at every garrison. Please check with your local CYS office to verify availability of programs.

 

2. What can be provided as proof of eligibility?

The sponsor’s ID card or DEERS enrollment forms that prove legal guardianship. If the sponsor is a biological parent, a birth certificate works, too.

 

3. Who should I contact if I have questions or concerns?

Contact your local Parent Central Services to get your questions answered, by email, phone or in person. 

4. Where can I register?

Visit Parent Central Services 

 

5. What do I need to register?

·         Government ID

·         Contact information

·         Two emergency contacts

·         Immunization Documentation, unless school age children are enrolled in a local public school system where proof of currency of vaccination is required

·         Deployment orders (if applicable)

·         LES/pay voucher, student letter, or seeking employment verification (for on-base child care)

  

6. What full-day or before/after-school child care is available?

We offer three child care options

1. Family Child Care Providers

2. On-base child care centers

3. Army Fee Assistance for off-base child care

 

7. How often must I register and why?

The Department of Defense requires children's records be updated at least annually for their health, safety, or well-being.

 

8. When does my child need a sports physical?

Sports physicals are required by the first practice for your child to participate. The child may not participate until a sports physical has been completed by a physician. Sports physicals are required for seasonal competitive sports: baseball, basketball, cheerleading, flag football, soccer, track and field, and youth fitness programs.

 

9. When do I need to complete a health assessment for my child?

The health assessment is required 30 days from the date of registration. The health assessment is due every three years unless there are changes in your child’s medical condition before then.

 

10. Are immunizations required to register?

Yes. Kids five years and under need proof of immunizations. So do school age children not enrolled in a local public school system where proof of vaccination is required. Homeschool children are required to provide a copy of their immunization records.

 

11. What if my child needs special accommodations?

We welcome children with special needs. Every child will receive a recommended care plan based on the information presented from the Multi-disciplinary Inclusion Action Team. 

 

12. Are there exceptions to fees based on total family income for special circumstances?

Yes. Commanders have the authority to grant financial hardship waivers and must consider the balance of Non-Appropriated Fund (NAF) income and appropriated fund support as they approve waivers. Approved fees must be within the fee categories established by DoD.

 

13. Are there discounts for multiple children from the same family?

Installation Commanders may authorize up to 20% reduction of fees for additional children of the same family, with the exception of contractor employees and specified space-available patrons (in accordance with Department of Defense fee guidance) who do not receive child care fee assistance.

 

14. * What is available to me if I am retired?

Sports and SKIESUnlimited classes are available to retirees’ Families.. Retirees are allowed to use services on a space-available basis when there are no other eligible uses on the wait list.

 

15. What types of programs and activities are offered for middle school students and teens?

·         Leadership activities

·         Girls & Guy talk

·         Sports clubs

·         How-to projects

·         Power Hours

·         Technology

·         Leisure activities and special events

·         Open recreation starting at 1300 on school holidays

·         Summer camp

·         Before School Supervision

 

16. What does the School Support Services Office do?

The School Liaison Officer works in conjunction with the CYS Division and the local school community to address educational issues involving military children. Through partnering with the local and military community, the School Liaison Officer acts as a communication link between the installation and the surrounding school districts. 

 

17. How do I use MCC?

STEP 1: CREATE ACCOUNT

Go to MilitaryChildCare.com to create an account containing information about your family, or to login using an existing username and password.

 

STEP 2: SEARCH AND REQUEST CARE

Search the system for the child care options that best fit your needs and submit your request for care.

 

STEP 3: MANAGE MY REQUESTS

You can manage your requests for care from anywhere in the world.

 

STEP 4: UPDATE MY PROFILE

Keep your My Profile page up-to-date with important information.